Efficiently Changing Document Theme in Word

In Microsoft Word, changing document themes can be a powerful way to alter the overall look and feel of your documents. However, when working with pre-existing documents that have consistent formatting, such as the Centrepoint Advice documents, it can be challenging to apply a new theme without disrupting the existing styling. This guide aims to help users effectively change document themes in Word by utili\sing the "Select All Text with Similar Formatting" function.

Step 1: Applying a New Theme
Before using the "Select All Text with Similar Formatting" function, users should first apply the desired theme to their document. This can be done by following these steps:

1. Open the document in Microsoft Word.
2. Navigate to the "Design" tab on the Ribbon.
3. Click on the "Themes" dropdown menu.
4. Choose a theme from the available options, or click on "Browse for Themes" to explore more choices.
5. Once a theme is selected, it will be applied to the entire document, including text, headings, and other elements.

For detailed instructions on applying themes in Word, refer to Microsoft's official guide here: [Link to Microsoft Support Guide]

Step 2: Using "Select All Text with Similar Formatting"
After applying the new theme, users may notice that certain text or headings do not match the newly applied styling. To address this, the "Select All Text with Similar Formatting" function can be used:

1. Select some text in your document that represents the formatting you want to change. It could be just one word.

2. On the Home tab, click the Select > Select All Text With Similar Formatting (No Data) Note: your Ribbon might be different but you can search for this using the Microsoft Search Bar

3. This will select everything in your document that matches the highlighted text's format. Apply a different style or change the formatting for the selected text.

4. Repeat this for any other text that you require formatting.